The Procurement department is a key unit of any company, irrespective of the industry. Procurement is not only limited to product based companies in terms of raw materials, but it also takes into account the services that a company outsources to other vendors. For example, all the laptops that you use at your work has been procured from some vendor. The paradigm of Procurement is vast. The purchasing department should have optimized strategies that makes the procurement process smooth and efficient!
But how do we optimize these processes?
Procurement Analytics, to the rescue! Procurement Analytics takes into account procurement data from various sources and drills deep into the data to extract valuable and actionable insights. Organizations can leverage procurement analytics to make data driven purchasing decisions and manage effective vendor relationships.
Procurement Analysis can be divided into three broad categories:
Vendor Analysis: Vendor Analysis gives a better solution on selecting the best suppliers from a range of other competitive suppliers. Is your organization choosing Top tier suppliers? Is your vendor providing the best price and discount than others?
Spend Analysis: One of the key factor in business is cost saving and it becomes important to optimize the spent. Analysis around spends and discounts across months are helpful to understand when your organisation can plan for purchases.
Item Analysis: You can closely look into the commodities being purchased and the various suppliers supplying the same commodity. This gives an organisation a better understanding on the cost incurred and discount offered by the suppliers.
If you haven’t optimised your Procurement strategies yet, below is a glimpse on how you can go about it!
Procurement analytics reports and dashboards – How do I go about doing it?
Below, we’ll see a short video demo on how PowerBI, a growing Microsoft Business intelligence tool, has been used on some sample procurement data, to give insights to the business about vendor, supplier and products. The demo walks through multiple reports and drill downs to give the organization deeper information. It also shows the ease of use of a tool like PowerBI with huge data and both simple and complex reports.
The above report gives an overview about the Total Spend of an organisation on procurement. It gives an understanding of the various vendors that this organisation outsources its products and services and the amount each vendor charges for the same products and services. This report also gives an essence of the Savings attained due to discounts offered by various vendors and the months during which the vendors offer discounts. This will help the organisation to plan its procurement months in order to achieve maximum savings and lesser spend.
This report further gives an overview of the items that the company spends the most. Drilling down further gives the details of the items being purchased and the respective vendors related to the items. It gives a better understanding about the vendors that gives better price for the same item. This way the organisation is able to select the most profitable vendor!!
Enhancing the reports
In our next case study, we will talk about how such reports can be extended to have elements of predictive analytics and machine learning which will further help the business use these insights to drive more productivity and reach out to customers better. Systems such as recommendations, price prediction, understanding and planning product procurement and others can enhance the usability and effectiveness of such reports.
Have a report to build?
We are a data and technology driven team helping organization with solutions to enhance productivity and business. We can help you build reports and dashboards with your data and train your team into using them and taking it further.